Senior Administrator (Hire & Assets)

VANRATH is thrilled to be working alongside a leading Northern Ireland-based company, who are seeking to appoint a Hire Coordinator on a full-time, permanent basis.

Location: Banbridge Office
Hours: Monday - Friday (early finish on Fridays)
Contract: Permanent

Highly competitive base salary (negotiable based on experience) + exceptional benefits package, including:

• Annual salary reviews

• Career progression and development opportunities

The Plant Asset and Procurement Team are seeking a proactive and detail-oriented Hire Coordinator to manage all equipment and asset requirements across projects in Ireland, Great Britain, and Europe.

Key Responsibilities:

• Oversee the full hire process - from planning and ordering to delivery and off-hire.

• Coordinate with site teams to meet project schedules and equipment demands.

• Maintain accurate records using asset management software and tracking systems (tags/barcodes).

• Manage all asset-related documentation, including hire logs, inspection reports, and maintenance records.

• Schedule and monitor maintenance and repairs to minimise downtime.

• Process procurement requests for equipment, parts, and materials; manage POs and supplier communication.

• Negotiate with suppliers to ensure cost-effective and timely solutions.

• Identify and onboard new suppliers to improve service quality and pricing.

• Ensure compliance and maintain audit-ready asset documentation.

• Oversee the disposal or retirement of assets, ensuring proper documentation is completed.

• Generate regular reports on hire costs, asset utilisation, maintenance schedules, and supplier performance.

• Deliver a consistent, high-quality asset management service across all regions.

• Proven experience in hire coordination and asset management (preferably within construction or engineering).
• Strong organisational skills with the ability to manage multiple projects and stakeholders simultaneously.
• Competent in using CMMS, asset tracking, and barcoding systems.
• Excellent communication skills and confidence working with site teams, vendors, and internal departments.

For further details on this exclusive Hire Coordinator opportunity, or to discuss similar roles across Northern Ireland, please contact Jack Groves at VANRATH in the strictest confidence.