PA

PA (personal assistant) job description

The role involves providing administrative, organisational, and sometimes personal support to an individual or a team. Key duties include managing calendars, handling correspondence, and preparing reports. The role may also include some personal tasks such as running errands.

The role requires strong organisational skills, efficiency, and the ability to multitask.

Working hours

9am -4:30pm Monday to Friday (32.5 hours a week)

Core responsibilities

• Calendar and schedule management:

• Managing diaries to ensure the individual is prepared for all engagements.

• Scheduling meetings and appointments.

• Reminding the individual of important tasks and deadlines.

• Communication and correspondence:

• Acting as a first point of contact for phone calls and emails.

• Screening calls and messages and responding appropriately.

• Managing and organizing incoming mail and correspondence.

• Administrative and clerical tasks:

• Typing, preparing, and editing reports, presentations, and documents.

• Taking minutes during meetings.

• Maintaining and organising files, databases, and records.

• Handling expenses and office supply ordering.

Required skills

• Exceptional organisation and time management.
• Strong multitasking and efficiency.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Discretion and the ability to handle confidential information.
• Proficiency in office software and administrative systems.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.