Secretarial Administrator

Secretarial Administration Assistant - PART-TIMELocation: Brentwood
Salary: £19,799
Job Type: Permanent, Part-Time, 25 hours a week
Your new company:A well-established professional services firm with a reputation for delivering high-quality client support and technical expertise. Due to continued growth, they are seeking a proactive and detail-oriented Secretarial Administration Assistant to join their Brentwood office.
Your new role:You will play a key role in supporting partners and senior colleagues in the smooth running of client accounts. This is a varied role where no two days are the same, and you'll be trusted to take ownership of essential administrative and financial processes.
Your responsibilities will include:

• Setting up new jobs and potential new jobs, ensuring accurate records and correspondence are maintained.
• Preparing and issuing job confirmation letters, purchase orders, and supplementary instruction forms.
• Drafting invoices in line with fee agreements, issuing approved invoices, and preparing supporting documentation for the Accounts Department.
• Updating job lists, preparing WIP reports, and providing monthly invoice reports.
• Attending planning meetings, taking notes, and circulating updates to the wider team.
• Monitoring job status, including fee quotes, purchase orders, and system updates.
• Providing administrative support such as answering calls, typing from dictation, and assisting Partners with client instructions.

• Highly organised with excellent attention to detail.
• Confident in managing multiple tasks and deadlines.
• A strong communicator, able to liaise effectively with colleagues, clients, and external stakeholders.
• Proficient in Microsoft Office and comfortable learning new systems.
• A team player with a proactive approach to problem-solving.

• The opportunity to join a respected and supportive firm with a collaborative culture.
• Exposure to a wide range of client work and the chance to develop your skills in administration and finance.
• Competitive salary and benefits package.
• Ongoing training and career development opportunities.