Secretary

This role is an exiting opportunity to join world know membership organisation in the heart for London.

The successful candidate will have solid experience of board-level support, competency in Microsoft Office, Word, PowerPoint, Excel, Forms, Power Automate and communications platforms and experience of board portals and document management systems, ideally Convene.

29k London

Role:

To provide administrative support to the Governance department, whilst also supporting a number of Committees, with diary management, agenda preparation and note taking.

Duties:

• Diary management - particularly arranging committee meetings.
• Facilitating online meetings (Microsoft Teams).
• Preparing meeting agendas.
• Collating and publishing meeting packs on our digital platform (Convene).
• Managing user accounts on Convene and addressing technical issues (e.g., expired passwords), liaising with Convene support as necessary.
• Creating a user guide for Convene.
• Taking meeting minutes.
• Keeping a central log of decisions and actions and following-up with action-owners.
• Populating the forward agenda planner to include both standing items and follow-up items.
• Electronic filing of meeting papers (Microsoft Teams).
• Supporting the Elections Officer in administering regional and chapter elections.
• Supporting the administration of the Annual General Meeting (AGM).
• Creating presentations for the AGM.
• Liaising with IT and AV support services as necessary.
• Answering routine queries from committee members and others.
• Processing supplier invoices relating to the department.
• Processing committee member expenses.