Office Administrator

We are looking for an experienced Office Administrator / Business Administrator to join a busy, vibrant engineering consultancy practice near Romsey.

The ideal candidate will need strong organisational and administrative skills to help ensure the smooth running of the office, along with excellent communication and problem-solving abilities. The role is very varied and will need someone who is good at multi-tasking, happy to take on additional tasks and has a positive and upbeat working attitude. The candidate must have a good working knowledge of Microsoft software packages. Previous experience of running a small busy office would be advantageous, but this is not essential.
This is a full time, office-based role in a semi-rural office setting.

Day to day Responsibilities:

Managing incoming telephone calls and emails
Directing and responding to initial project enquiries
Managing several email accounts
Management of technical document library
Assisting the Finance Manager with purchasing of selected equipment
Health and safety management
Upkeep and ongoing improvements to policies, handbooks and certificates
Organisation of social events, meetings and trips
Upkeep and maintenance of the business property, liaising with Landlord
Handling all building maintenance queries
Ordering supplies and consumables for the smooth running of the office
Reviewing and updating physical and electronic document filing
Liaising with external IT support
Be able to chair meetings and take minutes
Assist the QMS Manager with the management of QMS system
Identify opportunities for improving office and process efficiency's
Reviewing and updating marketing materials
Management of office social media streams - website and LinkedIn
Preparation of marketing documents and presentations

Required skills, experience, and attributes:

Excellent communication and interpersonal skills
An undergraduate degree in business, management or a complimentary field
Ideally have Office Management and Human Resources experience
Strong organisational and time management skills, and the ability to prioritise
Be self-motivated and able to work on own initiative
Must be proficient with full Microsoft Office suite
Exceptional attention to detail
Dynamic, flexible and resourceful
Must have some Marketing experience as will need to do online social media i.e linked in and company website

Benefits:

Competitive Salary
Private Healthcare Provision
Company Pension Contributions
Company Bonus Scheme
25 Days Annual