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Build Secretary

Posted: 15/04/24
Recruiter:Vistry Group
Reference:2747814393
Type:Permanent
Salary:Competitive
Location:Tyne and Wear
Description: We have a great opportunity for a Build Secretary to join our team within Vistry North East, at our office in Newcastle Upon Tyne. As our Build Secretary you will provide secretarial and administrative support to ensure the smooth running of the build department and the developments. Working as the Build Secretary you will help provide support to our sites undertaking a large range of duties including completing weekly time sheets and passing them to the Payroll department within agreed timescales and collating daily labour figures for all sites.

  • Let's cut to the chase, what's in it for you
    • Competitive basic salary and annual bonus
    • Agile working possible (dependent on role)
    • Up to 33 days annual leave plus bank holidays
    • Private Healthcare
    • Competitive contributory pension scheme
    • Life assurance - 4 x your annual salary
    • Share incentive schemes
    • Employee rewards portal with many more benefits
  • In return, what we would like from you
    • Behave in line with our company values - Integrity, Caring and Quality
    • Educated to GCSE standard or equivalent in Maths and English
    • Experience of working in an office environment
    • Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook
    • Excellent numeric and literacy skills
    • Able to work with a high degree of accuracy
    • Excellent organizational skills
    • Ability to communicate with colleagues of varying seniority
    • Be able to work well as part of a team and able to use own initiative when required
    • Professional, with a positive outlook
    • Able to prioritise workload to meet deadlines
    • Willingness to learn and develop skills and knowledge
    Desirable
    • Health & Safety knowledge
    • Site Experience
  • More about the Build Secretary role
    • Contract Reviews - Collation of reports, attendance of meeting & tracking actions.
    • Support the build teams in preparing all site start up packs & documentation.
    • Assist in any administration tasks relating to Safety, Health, Environmental & Quality.
    • Attend the monthly SHE Meeting Minutes & responsibility for actions and tracking outcomes
    • Maintain the Business Continuity plans for all sites
    • Working with Operations Manager(s) to ensure weekly COINS Build updates are current.
    • Logging of build cases onto internal Keys systems
    • Monthly BU SHE Reporting.
    • Viewpoint & Administration support for site teams.
    • 4Build App. administrator & point of contact (Wider support from Group)
    • Monthly performance data to be collated and circulated by site and overall (SHE scores, NHBC R.I. Scores, HBF Survey Scores)
    • Daily, weekly site attendance statistics to be collated and circulated so that we are always on top of expectations against turnover, and identify and advice of any themes, activity reductions asap.
    • The administration and booking of all training requirements for the site teams.
    • Monitoring of site teams training requirements.
    • Provide Monthly Training reports to BU board & identify areas of improvement.
    • Assisting with answering the door / receiving parcels.
    • Answering telephone calls.
    • Meeting & greeting visitors - signing in - giving out visitor's badge.
    • Charity Champion - to inform site managers on our developments.
    • Send and receive post and distribute as required.
    • Provide cover for Office Managers annual leave / sickness.
    • Finally, let's tell you a bit more about us
    At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.

    We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry.

    Benefits

    Agile Working
    Offers a flexible way of working.

    Annual Leave
    Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

    Pension with Legal & General
    Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

    Volunteer Days
    With 2 paid volunteer days a year, you can give back to communities and charities.

    Recruiting now

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