Administrator

An exciting new role has arisen for a estates company based in LONDON MAYFAIR, W1 who are looking for a Team Assistant. The Team Assistant role involves being integral to the companies Head Office, delivering exceptional client service through completion of a range of administrative functions including the day-to-day running of the office space/meeting rooms, answering and directing incoming calls, and meeting/greeting clients in a professional and courteous manner.

• Salary: £30,000
• Hours: 8.30am - 5pm, Office based
• Benefits include yearly bonus scheme, company pension scheme with 10% employer contribution, Summer/Christmas events
• 28 days holiday

Team Assistant responsibilities:

• Answering and directing calls, taking messages as required
• Ensuring all visitors are greeted in a prompt and professional manner and escorted to meeting rooms
• Ensuring meeting rooms are always organised and tidy
• Arranging refreshments and lunches for meetings as required
• Managing and coordinating the meeting room diaries in Outlook
• Liaising with the concierge desk for deliveries and collections
• Managing and distributing incoming post and processing external mail requirements
• Organising taxis, couriers, and travel requirements
• Managing event co-ordination and restaurant bookings
• Handling the expenses processes for certain employees as directed
• Monitoring the company mailbox
• Producing letters and documentation
• Acting as the internal point of contact for any issues regarding office equipment
• Liaising and coordinating with office suppliers and maintenance contractors as required
• Preparing and distributing documents/PowerPoint presentations for meetings
• Managing and organising the paper and online filing systems and databases
• Maintaining kitchen and pantry areas, ensuring that they are kept tidy, cleaned, and adequately stocked
• Acting as Fire Warden

Team Assistant required skills/competencies:

• Proven experience working within a similar role desirable
• Proficient in MS Outlook, Word, Excel, and PowerPoint
• An excellent eye for detail and impeccable customer service skills to deal with clients