Part-Time Executive Assistant

Join Our Client as a Part Time Executive Assistant!

Are you an enthusiastic and highly organised individual with a passion for making a difference in the charity sector? If so, we have the perfect opportunity for you! Our client is on the lookout for a dedicated Part Time Executive Assistant to support their mission. This role offers the chance to contribute to meaningful causes while enjoying flexible working hours.

Position Details:

• Contract Type: Permanent
• Working Pattern: Part Time (24 hours per week)
• Salary: 33,000 FTE (pro rata)
• Location: Newcastle, with hybrid remote working options available

What You'll Do:

As the Executive Assistant, you will play a vital role in ensuring the smooth operation of the organisation. Your key responsibilities will include:

• Liaising with Trustees: Prepare Board papers and attend Board meetings, ensuring accurate minute-taking.
• Document Standardisation: Help standardise documents in line with organisational guidelines.
• Meeting Coordination: Arrange meetings with both internal and external stakeholders.
• Data Management: Perform data entry on our accounting system and assist with basic bookkeeping tasks, including petty cash reconciliation.
• General Administration: Complete various administrative tasks to ensure smooth operations.
• Support Senior Management: Assist the CEO, Senior Management Team, and Trustees with agenda setting and organisation of meetings.
• Board and Committee Support: Prepare and distribute information and reports for Board and Committee meetings.
• Governance Processes: Help with governance administration, documentation, and minute-taking during meetings.
• HR Coordination: Assist with recruitment, onboarding, absence tracking, and maintaining employee records.
• Standardisation of Practices: Collaborate with the management team to ensure consistent practices across the organisation.
• Staff Training Records: Keep accurate training records in compliance with requirements.

Who You Are:

To excel in this role, you will need:

• Previous experience as a senior administrator or personal assistant.
• Proven ability to take minutes and provide board/committee support.
• A keen eye for detail and outstanding organisational skills.
• Excellent grammar and communication skills.
• Basic bookkeeping skills.
• A friendly personality that fosters effective collaboration with senior staff and Trustees.
• A full, clean driving licence.

This is more than just a job; it's an opportunity to be part of a dedicated team committed to making a positive impact in the community.

How to Apply:

If you're excited about this opportunity and believe you have what it takes, please submit your CV today!

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.