Facilities Administrator

Administrator

Location: Redhill Hours: Monday-Friday 8am - 4.30pm and 830am - 5pm

About the Role

We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email.

Key Responsibilities

• Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers.
• Answer phone calls promptly, transferring and taking messages where necessary.
• Daily interaction with clients, subcontractors, and internal staff.
• Respond to all client callouts via phone or email.
• Place purchase orders with subcontractors and suppliers.
• Collaborate with subcontractors to obtain health and safety documentation.
• Schedule engineering staff weekly.
• Produce documentation for invoicing on a weekly basis.
• General filing and site setup (paper and electronic).
• Input all works into the in-house IBMS system daily.
• Provide administrative assistance to the Contracts Manager.
• Assist in compiling monthly and quarterly contract reports.
• Handle ad-hoc administrative duties.
• Update clients' database daily.

Training & Support

Full training will be provided on all tasks, with ongoing support from the admin team.

Interested?

Apply now or call Amanda Nash on