Transport Administrator

TRANSPORT ADMINISTRATOR

RICKMANSWORTH

SALARY CIRCA £35-£40K DEPENDING ON EXPERIENCE

Our client is seeking a proactive and organised Transport Administrator to join their team at a specialist plant & HIAB logistics company, mainly working within the construction industry. The role will be based near Rickmansworth.

Roles & Responsibilities

Inductions & Training

Booking staff onto required staff inductions

Arrange staff training

Keep a record of all staff training & expiry dates

Ensure no driver / operator attends site without valid requirements

Booking trucks into sites

Book all vehicles & drivers onto jobs / sites

Confirm bookings with client

Ensure all site requirements are completed before attending site

Issue clear instructions to drivers for site requirements

Filling & Paperwork

Collect & file all job sheets & delivery notes daily

Keep filing system fully up to date

Ensure all paperwork is complete & eligible

Chase any missing paperwork immediately

Accounts support

Collect weekly timesheets from all drivers

Gather all completed job information

Request PO s from clients for previous weeks work that has been completed

Ensure paperwork matches work completed

Pass accurate & complete information to the bookkeeper

Flag missing or unclear details straight away

PCNs & Fines

Log all PCN s & fines as they come in

Identify which driver / job they relate to

Respond or escalate within required timeframes

Keep a clear record of all notices & outcomes

Staff Administration

Maintain up to date staff records

Handle onboarding paperwork for new starters

Track holidays, absences & basic admin

Arrange cover for site during holiday periods

Keep licence & compliance records current

Standards expected

No backlog of paperwork

No missed bookings or inductions

All data passed to accounts is accurate

Issues are dealt with immediately & not left

Skills & Experience

• Previous experience as a transport route planner or similar.
• Previous experience within the construction plant sector or similar.
• Strong knowledge of transportation regulations and compliance requirements.
• Transport planning in a similar or transferable environment such as a Transport office managing multiple locations, drivers and vehicles with responsibility for routing and route optimisation, Transport compliance and O licence regulations.
• IT skills, a good level of technical proficiency is preferred in both transport and workforce management related systems such as Excel, Word, Podfather.
• Excellent geographical knowledge of UK road network.
• Personable nature with a can do approach to their work.
• A good understanding of how to be assertive and to react appropriately depending on the circumstances.
• Commercial focus with an understanding of the impact of cost on the Transport operation.
• A drive to be proactive. This role requires forward planning and being able to react and thinking quickly.
• Resilience. This is about the ability to stay calm when under pressure and continue to make decisions and solve problems on the go.

Should this excellent Transport Administrator role be of interest to you, then please submit your CV to Anna Maguire.

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible, and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.