Facilities & Office Coordinator

Job Description: Facilities & Office Coordinator

Location: Chancery Lane, London
Working Pattern: 4 days per week (32 hours), with potential to increase to 5 days
Hours: 9:00am - 5:00pm (flexible start/finish)
Working Model: Office-based
Contract: Minimum 12-month contract
Pay Rate: 23-26 per hour

Overview

We are seeking a proactive and highly organised Workplace Coordinator to oversee the day-to-day operations of a busy London office. This role is central to delivering a seamless workplace experience, blending facilities management, employee engagement, and operational support.

You will be the go-to person onsite, ensuring the office runs efficiently, remains welcoming, and supports employees effectively.

Key Responsibilities

• Act as the first point of contact for employees, visitors, and vendors
• Manage and maintain vendor relationships and onsite services
• Oversee and respond to internal helpdesk tickets (e.g. Jira)
• Coordinate food programmes, onsite events, and team activities
• Handle mail, office supplies, and general logistics
• Track office attendance and occupancy metrics (workplace analytics)
• Manage facilities-related tasks and liaise with building management
• Ensure the office environment is clean, organised, and welcoming at all times
• Provide general administrative and ad hoc support as needed
• Contribute to a consistent workplace experience across global locations
• Support potential office moves or relocations

Required Experience & Skills

• Proven experience in a workplace, office coordination, or facilities role
• Strong understanding of office operations and facilities management
• Experience delivering a high-quality workplace experience with a strong onsite presence
• Ability to manage vendors and oversee services effectively
• Experience coordinating events, food programmes, and employee engagement initiatives
• Comfortable using ticketing systems (e.g. Jira) or similar tools
• Knowledge of health & safety processes (desirable)
• Highly organised with strong attention to detail
• Proactive, self-sufficient, and able to identify and resolve issues independently

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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