Executive Assistant

Executive Assistant

Bedford

Up to £32,000 pa, Depending on Experience

37 hours per week

ASAP/ Immediate start

Our Bedford based client is currently seeking a highly organised and confident Executive Assistant to provide dedicated support to their CEO. The successful candidate will play a pivotal role in maintaining effective planning and administrative systems while aligning with the organisation's culture and values. Main duties of the role will be focused on diary and inbox management amongst other things.

Responsibilities:

• Executive Support: Act as the primary point of contact between the CEO and internal/external stakeholders. Manage and prioritise communication, correspondence, and meetings.
• Calendar Management: Coordinate and maintain schedules, including arranging appointments, meetings, and other necessary logistics. Anticipate and manage potential scheduling conflicts.
• Documentation and Record Keeping: Prepare and edit reports, presentations, and other documents as required. Maintain accurate and confidential records.
• Communication Liaison: Draft and respond to emails, letters, and other forms of communication on behalf of the CEO. Ensure clear and effective communication with all parties.
• Meeting Coordination: Arrange and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
• Travel Arrangements: Organise travel plans, including transport, accommodation, and itineraries.
• Expense Management: Track and reconcile expenses, ensuring accurate and timely reporting.

Requirements

• Ideally hold a DBS, if not checks will need to be completed.
• Proven experience as an Executive Assistant or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and prioritise tasks effectively.

Please note that at times due to the volume of applications we may not be able to respond to each person individually. If you do not hear from us within 7 days we're sorry you have not been successful this time. Please do not let this stop you applying for other positions you may be suitable for. Good Luck!1st Choice Staff Recruitment is an equal opportunities employer and acts as both an Employment Agency & Business.