Facilities Administrator

Job Role: Facilities Administrator

Location: Leeds, West Yorkshire

Job Type: Permanent

Salary: Up to £25,000 depending on experience

We are looking for an organised and self-motivated Facilities Administrator to join a growing Property & Asset Compliance Consultancy specialising in providing Asbestos Management, Health & Safety, Facilities Management, Legionella and Fire Risk services.

The role:

• To assist the Facilities Coordinator in providing support and being the point of contact for key clients.
• Delivering administrative support to the facilities department
• Read vacant property reports picking up on any opportunities to quote for additional work and liaising with the supply chain to present quotations for these opportunities to the client.
• Taking calls from clients and dealing with their requests promptly.
• Reacting swiftly to emergency requests over the phone and booking in work through suppliers.
• Manage client portals and upload work completed sheets onto various client systems.
• Booking inspections and other necessary jobs for vacant properties to be completed when requested by clients.
• Managing client specific email inboxes and actioning appropriately.
• Sending completed inspection reports to the clients.
• Carry out tasks as directed and required, seeking advice and support as necessary.

Requirements:

• Previous experience in an administrative/customer services/help desk role ideally within Facilities Management or similar
• Ability to manage own workload and thrive in a fast-paced environment
• A positive and proactive attitude, with the ability to work under pressure and handle multiple tasks simultaneously.
• Ability to work independently and as part of a team
• Good phone manner
• Proficient in using the Microsoft Office Package ability to learn new computer systems with ease.
• Strong attention to detail

Company benefits:

• Salary up to £25,000
• 23 days holiday in addition to the usual public/bank holidays. This will increase to 25 days after two years service.
• Opportunity to develop your professional career with a market-leading organisation in a huge period of growth.
• Additional training opportunities
• Newly renovated modern office space in Leeds City Centre